AI assistant for language schools — meet Nico
Nico runs your school with you: it gathers what needs your decision, finds cover teachers, answers parents and keeps an eye on payments. You approve with one click. No rollout project, no developers.
No account needed. Your own school with sample data.
Built for language and music schools
No need to hire AI engineers
See Nico in action
In under 30 seconds: cover for a sick teacher, a reply to a parent and reminders for overdue payments.
Running a language school is harder than teaching.
Managing a language school or tutoring academy means juggling dozens of tasks that have nothing to do with education itself - and it only gets harder as you grow. Language school automation software like Nico eliminates this burden.
Building a timetable for many teachers, groups and rooms takes hours every week.
An absent teacher means a round of phone calls before anyone covers the class.
Parents write all the time: make-up classes, schedule changes, payments.
Arrears, attendance and enrollments get lost in spreadsheets and notes.
Meet Nico - AI Chatbot for Language Schools by Learnico
What is Nico? Nico is an AI assistant for language schools, built into the Learnico platform. It knows your school's data: teachers, groups, rooms, students and payments. It answers, suggests and prepares actions, and you approve them. An AI assistant for language schools is a conversational agent that handles a school's day-to-day work so your team can focus on teaching.
Approve with one click what Nico has prepared: cover, replies and enrollments.
Ask in plain words about the timetable, rooms, groups and payments; Nico answers from your school's data.
Nico changes nothing without your confirmation.
Works inside the Learnico school panel, with no extra setup.
See the panel through the eyes of a teacher or a student.
This is how Nico runs a school with you
Real screens from the demo. You can click through them yourself, no account needed.
You know what's waiting each morning
Nico gathers what needs you: classes without a teacher, parents' requests, unfinished setup. You close each one with a single button.
Cover in a minute
Report an absence and Nico shows who teaches the subject and is free at that time. Approve, and the cover teacher gets an email and the class in their calendar.
A parent writes, Nico drafts the reply
Asking for another date? Nico finds a class to make up, books the student and drafts the reply. You just send it.
Payments under control
Bills, arrears and reminders in one place. One request reminds everyone who is overdue, and online payments go straight to the school's account through Stripe.
The whole school in one calendar
Every teacher's classes, rooms and locations in one view. Nico makes sure nothing overlaps and knows where seats are free.
A school set up from its website
Give Nico your school's website and it reads the name and logo, locations with rooms, subjects, levels, prices and groups with their timetable. You review what it found and approve what goes into Learnico.
yourschool.com
Name and logo
Locations and rooms
Subjects and levels
Prices
Groups and timetable
What Can an AI Assistant Do for Your Language School?
Nico answers questions about your school and prepares actions for you to approve. A few requests that work today:
Timetable and cover
See who is free, move classes and arrange cover without digging through calendars.
Students and groups
Enroll students into groups, mid-course too, billed from the day they join.
Rooms and locations
Check room occupancy and move classes to where there is space.
Lesson materials
Teachers generate worksheets and lesson plans matched to the group's level.
Payments
Issue bills, mark payments and remind about arrears, one by one or everyone at once.
Knowledge of your school
Nico knows your courses, students, teachers and timetable, so it answers from your school's data.
AI for Language Schools, Music Academies & Tutoring Centers
Language school, music academy or tutoring centre: Nico handles schools with one-to-one and group classes, many teachers and many rooms.
Language Schools
English, Spanish, German and any other language: many courses and levels, groups and one-to-one classes, cover and make-up classes in one panel.
Run many languages and levels on one whole-school timetable.
Enroll students into groups with free seats, mid-course too.
Keep track of attendance and arrears across all groups.
Music Academies
Piano, guitar, voice, drums: one-to-one and group classes of different lengths, in the school's rooms and locations.
Schedule one-to-one and group lessons for different instruments and teachers.
Assign rooms and avoid overlapping bookings.
Match a teacher to a student by subject and free hours.
Tutoring Academies
Maths, sciences, exam preparation: many tutors, many subjects and a flexible timetable.
Schedule classes in many subjects across different tutors.
Quickly find a tutor who teaches the subject and has a free slot.
Bill classes and remind parents about payments.
TutorAI
Your School's AI Assistant
Your Own AI Assistant - White-Label AI for Language Schools
On request, Nico can run as an AI assistant under your school's brand: with your name and logo, for your team and teachers. Write to us and we'll agree the details.
Present Nico as your school's proprietary AI assistant to staff and teachers.
Keep your brand identity in all internal interfaces and communications.
Offer a modern, AI-powered experience to your team without building from scratch.
Managed and updated by Learnico: you focus on the school, we take care of the AI.
Coming soon: student self-enrollment through Nico and a mobile app
We are building Nico for students and parents: enrolling through a conversation, a placement test and a mobile app.
Self-enrollment in a course
Students will enroll on their own, without phone calls or waiting for the office. Nico will lead the conversation, collect the basics, invite them to a placement test and offer free slots.
Enrollment will start with a normal conversation with Nico.
Nico will offer a placement test date without the office.
After the test, the school assigns the student to the right group and level.
iOS & Android App
Students will have Nico on their phone: timetable, enrollments and questions to the school in one app.
Timetable, enrollments and course details always at hand.
Answers about classes and payments straight away.
Fewer calls to the office about everyday matters.
What students and the school will gain
Students will get answers about the timetable, classes and enrollment at any time.
Parents will see their child's upcoming classes and payments in the app.
Build vs. Buy: AI Assistant for Your Language School
Building an AI chatbot for a language school internally is expensive, slow, and complex. Nico is a ready-to-use AI assistant - no need to build AI in-house.
Build It Internally
Build your own development team or hire a software house to deliver the project.
Build infrastructure for model hosting, fine-tuning, and APIs.
Integrate with your school management data and systems.
Maintain, update, and monitor the system continuously.
Handle security, compliance, and data privacy requirements.
PLN 200,000+ (estimate)
An estimated 12–24 months to build and roll outUse Nico via Learnico
Deploy immediately - no hiring, no infrastructure to build.
Nico already integrates with your Learnico school data out of the box.
Fully managed platform - Learnico handles all updates and maintenance.
Enterprise-grade security and GDPR compliance included.
White-label on request: present Nico as your school's own assistant.
Key Benefits of AI for Language Schools
An AI assistant for language schools is a conversational AI agent that automates scheduling, student management, enrollment, and administration - allowing school staff to focus on teaching instead of manual tasks.
Approve cover, enrollments and replies to parents with one click.
Ask about the timetable, rooms, groups and payments in plain language.
Remind about overdue payments one by one or everyone at once.
Set your school up in Learnico from its website.
White-label on request: an AI assistant under your school's brand.
Frequently asked: Do I need an engineering team to use Nico? No. Nico is a ready-to-use AI chatbot for language schools, built into the Learnico platform. You deploy it in days, not months - no coding, no AI expertise required.
Common Questions About Nico
Clear answers to the questions language schools ask most often before adopting AI.
Does Nico work for schools with group classes and different levels?
Yes. A school in Learnico has many groups, levels, rooms and locations. Nico enrolls students into groups with free seats, mid-course too, watches for calendar clashes and arranges cover.
Can I see Nico in action before a call?
Yes. Open the demo: you get your own school with sample teachers, groups, payments and parents' messages. No account needed. The data is deleted when you sign out.
Can teachers use Nico too?
Yes. Teachers check their timetable with Nico, prepare lesson materials and report absences. The school owner can see the panel through each teacher's eyes.
Can I run Nico under my school's brand?
Yes, on request. Nico can run as your school's AI assistant, with your name and logo. Write to us and we'll agree the details.
What about data security and GDPR compliance?
Data security is a core part of any rollout. Nico runs within the Learnico platform, and workflows should be configured in line with your school's privacy requirements, access permissions, and GDPR compliance standards.
Bring AI to Your Language School Today
Open the demo and see for yourself: cover, parents' messages, payments and the whole school's calendar. Prefer to talk? Book a call.
Demo without an account · Or leave your details and we'll get in touch